Defining the Role

Document Coordinator

What is a Document Coordinator?

Similar Job Titles:

Records Manager, Technical Writer, Data Entry Specialist, Document Control Specialist

A Document Coordinator is responsible for managing, organizing, and ensuring the accuracy of company documents. They play a pivotal role in ensuring that documents are kept up-to-date, easily accessible, and compliant with company standards or regulatory requirements.

What does a Document Coordinator do, typically?

Oversees data organization

Document Coordinators efficiently organize, categorize, and store both electronic and paper data in a systematic manner using data management systems and databases.

Drives data maintenance

Through regularly updating and maintaining databases, Document Coordinators ensure that information is optimized, backed up, and archived as necessary.

Supports report generation

Document Coordinators extract, compile, and present data in the form of regular reports, charts, or graphs for internal teams or stakeholders.

A Document Coordinator is not:

A Content Strategist

While a Document Coordinator ensures that documents are properly organized and stored, a Content Strategist is more concerned with the creation, distribution, and effectiveness of content in reaching its intended audience.

A Systems Analyst

While a Document Coordinator manages the life cycle and storage of documents, a Systems Analyst delves deeper into the software and system structures to ensure they meet business needs.

Important metrics for a Document Coordinator

Document Coordinators are commonly evaluated based on a combination of quantitative and qualitative data. Simplified, common metrics cover:

  • Document Accuracy Rates
  • Document Retrieval Time
  • Compliance rates
  • Feedback Effectiveness

Document Coordinator Salary

US Based, employer-reported data for a Document Coordinator:

  • 25th Percentile $45.1K
  • Average $74.6K
  • 75th Percentile $77.5K

Document Coordinator Job Description

Copy the text below and paste it into your own job description, or, into our FREE downloadable template in the section that looks like this: <INSERT JOB DESCRIPTION COPY FROM BLOG POST HERE>

As a Document Coordinator at <Company XXX>, you’ll get to showcase your expertise by streamlined data processes, overseeing the integrity of information, and curating efficient data retrieval procedures.

More specifically, you’ll get to:

  • Oversee the storage, categorization, and retrieval of both electronic and physical documents to ensure easy access and traceability.
  • Review, verify, and validate documents for accuracy and completeness, making corrections where necessary.
  • Ensure all documentation meets internal standards and regulatory compliance requirements.
  • Liaise with various departments to integrate data and ensure consistency in documentation practices.
  • Recommend process improvements to enhance efficiency, security, and accessibility in document management.
Free Job Description Template

Hire a Document Coordinator

We can help you find a qualified Document Coordinator who fits your specific needs. Send us a few details about your ideal candidate, and we’d love to start the search for you!

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